Before you accept a gig, get clear answers on five things: the date and schedule, the music, the equipment, the money, and the logistics. Most of the problems musicians run into aren't caused by bad clients — they're caused by unanswered questions. Professionals don't assume. They ask. Here are 25 questions that protect your time and help you make better business decisions.

Before You Say Yes

  1. What is the date of the performance? Confirm the exact date — simple mistakes happen more than people think.
  2. What time should I arrive? Ask about load-in, sound check, rehearsal, performance, and load-out — not just downbeat.
  3. Where is the venue? Get the full address, not just the city.
  4. What kind of event is it? Wedding, festival, corporate, church, private party — the audience shapes how you prepare.
  5. How long will I be performing? Number of sets, length of each, breaks, and the expected ending time.

The Music

  1. What style of music is expected? Never assume.
  2. Will I receive a set list? Knowing the repertoire early gives you time to prepare.
  3. Are charts provided? Lead sheets, Nashville numbers, sheet music, chord charts, or MP3s?
  4. Is there a rehearsal? If so — when, where, how long, and is it paid?
  5. Will songs be called on the spot? Some gigs are tightly structured; others are spontaneous. Know what you're walking into.

Equipment

  1. Is sound provided? Or are you expected to bring your own?
  2. What equipment am I responsible for? Amp, keyboard, microphone, DI box, music stand, in-ears?
  3. Is backline available? It can save enormous travel and setup time.
  4. Is parking available? Especially important in major cities.
  5. Is there secure storage or a green room? Knowing where your gear can safely stay matters.

Money

  1. What is the performance fee? Always confirm the agreed amount.
  2. When will I be paid? Before or after the show? Net 30? Cash, check, or deposit?
  3. Will travel expenses be reimbursed? Mileage, flights, hotels, rental cars, parking, tolls.
  4. Will meals be provided? Long event days can run ten hours or more.
  5. What happens if the event runs late? Discuss overtime before the performance, not after.

Logistics

  1. Who is my contact person? Name, mobile, and email — so you know exactly who to call if something changes.
  2. What is the dress code? Black tie, all black, business formal, theme attire — never guess.
  3. Are photos or videos being recorded? This can affect wardrobe, expectations, and future promo.
  4. What is the cancellation policy? Know what happens if the event is canceled, weather intervenes, or someone gets sick.
  5. Is there anything else I should know? Maybe the most valuable question of all — it often uncovers outdoor stages, stairs, limited parking, or security check-in you'd never have thought to ask about.

Professional Musicians Don't Guess

Asking questions doesn't make you difficult — it makes you professional. Clients usually appreciate musicians who communicate clearly, because it shows organization and experience. Over time you'll add your own questions to the list; every gig teaches you something.

Pro tip. Create a standard "Gig Information Form" — a simple checklist you email to clients instead of asking these one by one. It saves time, looks professional, and makes sure you collect the same details for every booking.

The Bottom Line

Accepting a gig shouldn't feel like gambling. The more you know before you say yes, the more confidently you can prepare, quote your fee, and deliver. In live music, surprises are inevitable — the goal is to make sure they happen on stage, not before you get there.

Disclaimer. This article is provided for general educational purposes only. Every performance and event is different. Use these questions as a practical starting point and adapt them to fit your specific needs, instrument, and performance situation.